In public administration studies, government body is often described as an entity. But then again, a government building is also denoted as an entity. This is pretty confusing. Why the same word is given to both? They are not similar. In fact, while the first one is a group of humans, the latter is an object made from bricks and cement. Tradition tells us to not equal humans with objects, but in many different books, authors writing both fictions and nonfiction seem to still use the word entity for spiritual beings, aliens and ghosts. Now this is even more mind boggling, but there is no point in wasting time on this.

Meaning of Entity

Examples of Entities
Previously, we came to know that entities can be anything ranging from humans to ideas. But how do they look? Think about a university. It surely is an entity, but at the same time it has many more parts. If we just throw them within person, location, thing, planned occasion and idea this is how they would look:Persons: Students, faculty, staff and even alumni because many of them from high positions help the university by being donors or job recruiters of new graduates. Some become famous and that helps the university look attractive to prospective students.
Locations: Campus building, classrooms, departments, library, parking lot, cafeteria, facilities, bookstore and office under which we have the admission and records, dean's office and so on.

Planned occasions: Graduation ceremony, university holidays (campus closed), first day of the quarter, deadline for professors to post final grades, job fair and orientation for freshmen or master's students.
Ideas: Courses, sections, semester/quarter, enrollment, university policies and so on.
Characteristics of an Entity
Example: Think about the university and all its components. You know they exist. This is what the presence is all about.
2. Significance: The organization has a need for the entity.
Example: The university must have professors to teach the students.
3. Approval: The organization has said in writing that they are going to either keep or buy it. This means that all recorded entities are approved.
Example: The computers, desks and every other item we have above have been approved by those who run the university.
4. Visibility: It is tangible or intangible. While tangible is connected to anything that can be physically touched. fall under it. Intangible is connected to those that cannot be touched.
Example of tangible entities: Humans, locations and objects can be touched. Hence, they are tangible.
Example of intangible entities: All the examples given under planned occasions and ideas are all intangible. They exist in our minds. We cannot touch them.
5. Attributes: The attributes describe the entity so we can identify it.
Example: Let's use course here. Think about attributes that describe it. Some of them are course title, course number, course description, the days when it is taught and the number of units it has.
6. Strong or Weak: A strong entity is of main importance to the organization. It is independent.The weak one is connected to the strong entity and thus, it is dependent.
Example: The employee goes to work for the university, making him the strong entity. Same cannot be expected from his first and last names. They are dependent on him and that makes them weak entities.
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